Weeding and Inventory

Client Services Librarians are happy to help you weed and inventory your collection, and help you make a plan for further developing the collection.

To book a weeding or inventory visit, please email schoolq@yrl.ab.ca.

Inventory

If you find that when you run reports you are missing many books, it may be time to conduct an inventory. Client Services Librarians can help you complete the inventory and run reports to track down or remove missing books.

Weeding

Before YRL arrives to help you weed the collection, please ensure that you:

  • Have a plan for notifying school staff about the weeding project
    • Either let staff look at the collection beforehand and mark things they still want to use, or let them look at books after weeding that are marked for discard and “save” any from discarding. This way you won’t accidentally get rid of an important resource, or you can re-order damaged books that are still useful to teachers.
  • Have a plan for storing discarded books
    • When we visit, we aim to reduce the collection by 20-25%. This might end up being a lot of books!
    • Some ideas for storing books include:
      • Spare book trucks to place books on.
      • Cardboard boxes to pack up books.
      • Empty shelving or tables to stack books on.
  • Have a plan for physically marking books as discarded
    • Check if a parent or student volunteers can black out the barcodes or stamp the books
  • Have a plan for withdrawing the books from Follett/Destiny
    • Ensure you put aside time to remove these books from the library catalogue
  • Have a plan for disposing of discarded books
    • Will they be recycled or given away to students and teachers?
    • If you give them away, make sure they are marked as discarded in some fashion so that they don’t end up back in your collection!