YRL vans travel thousands of kilometers delivering hundreds of thousands of items. You are integral to keep everything running smoothly.
General
- Know your delivery day. While this will rarely change, delivery calendars are available if you are unsure.
- Contact YRL at delivery@yrl.ab.ca if you have any upcoming library closures so the delivery can be postponed.
- Contact YRL in advance if you are sending any special equipment that may require extra packaging.
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If you need supplies, contact supplies@yrl.ab.ca.
Prepare items for the van run
- Items being sent on the van run must be packaged in YRL blue bins or similar-size cardboard boxes.
- Bins should not be filled above fill mark and weights cannot exceed 35 lbs.
- Intra- and interlibrary loans (ILLs) must have visible labels displaying the library name and region.
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Audio-visual items being sent to non-YRL libraries should be packaged with adequate protection, e.g. bubble wrap, cardboard mailer with labels on the outside of protective wrapping.
Prepare the pickup/deliver location
- Bins and boxes may be stacked up to five high for safety, with a 30-inch clearance to ensure easy pickup.
- If you have more than five bins, create a second stack.
- Avoid making the driver use stairs wherever possible.
- Ensure pathway to pickup/delivery zone is clear of furniture, shelving, etc. A minimum of three feet clearance is necessary for drivers to maneuver hand trucks loaded with bins.
- For the safety of the drivers, ensure van parking and entrance to library’s delivery area is free of snow and ice.
- If possible, have door stoppers installed so that doors may remain open while driver is delivering to ease access into library location.
When the driver arrives
- Ensure everything is ready to go ahead of time as drivers have less than 15 minutes for each delivery.
- Extra blue bins are available upon request, ask the driver for more or contact YRL.
After the driver leaves
- Empty blue bins as soon as possible and check in all new materials and ILLs.
- Remove labels on outside of blue bins and place them inside the bin for return to YRL.
- Get bins ready for the next delivery.