Annual Report

Annual Report

Each year, library boards are required to fill out the Public Library Survey and Annual Report as part of the annual grant application process for provincial funding. If you require assistance with your library's Annual Report, we are happy to help but the process is fairly straightforward. Here is what you'll need:

  1. 2021 Public Library Survey and 2020 Annual Report–Reference Key (PDF) gives you details as to what each field means and what you should report. 
  2. PLSB's Guide to LibPAS (PDF) provides instructions on using LibPAS to enter the information.
  3. Previous year statistics: YRL supplies some of these for you. You will have recorded the rest throughout the year.
  4. Annual Report - Custom report: This report was run for your library and emailed to the library manager on January 4, 2021. This contains all the information you'll need to answer circulation related fields. Want the details behind what is counted? See the Annual Report - Custom report breakdown.
  5. Decoding the Annual Report - Webinar: This webinar helps break down and explain the information in your Annual Report, and answers some frequently asked questions.

Here are some answers to common questions about what to report:
  • Circulation > Direct Circulations > Virtual: We improved this for you so they are all in one place. No math required! 2020 Annual Virtual Totals
  • Electronic Performance Measures > Public Wi-Fi Sessions > Number of Wi-Fi sessions: We included the Public WiFi sessions on the 2020 Annual Virtual Totals as an additional column. If you would like to see the monthly breakdown, they are available here: YRL's 2020 Wireless Statistics.
  • Information Services & Use > Library Use > Virtual visits: Report the number of sessions from YRL's 2020 WSFL Statistics.
  • Information Services & Use > In Library Material Use > In person visits:
    If you do not use the In House check in mode in Polaris, simply do a weekly count of items and multiply the figure by 50.

    If you use the In House check in mode to check in all items that are used but not checked outs in your library and did not run the In House use report before the end of the year, you can gather the figure in SimplyReports. Run an Item Count Report with the following parameters:
      • Item assigned branch name, Sum prev year inhouse use count
      • Item general filter: Assigned branch > Choose your library